01
The deal, before camera rolls
Memos with rates, union codes, and compliance checks — locked when legal signs, not when someone reprints a PDF.
INT. SOUNDSTAGE — NIGHT
From first rehearsal
to last wrap truck.
Deal memos, call sheets, payroll, and wrap — kept in one production book. Built for the people already running the day.
1st ADUPMLegalAccountingLocationsPayroll
SCENE 2
Find anything
on the lot.
Productions, people, call sheets, and the vault — without hunting through twelve tabs and a shared drive named FINAL_v7.
⌘KOn every screen
Call sheet — Stage 12, Day 18Today
Deal memo — Principal, SAG-AFTRALegal
Payroll export — Week 6Accounting
Onboarding — 2 still outstandingPeople
Wrap checklist — LocationsWrap
SCENE 3
Prep. Shoot. Pay. Wrap.
One production record from first hire to last invoice. The work does not change. The paper trail finally keeps up.
01 PREP
Open the book
Roles, deals, and the people who will actually show up. No spreadsheet archaeology.
02 SHOOT
Run the day
Call sheets, permits, and meal windows against the same record legal already signed.
03 PAY
Close the week
Hours from the sheet, rates from the deal, overtime that is not invented at 11pm.
04 WRAP
Strike the set
Checklist, archive, and a wrap package you can hand to anyone who asks.
SCENE 4
Paper that belongs on a clipboard.
The production office still runs on call sheets, sides, and a coffee ring. The software should feel like that room — not like a startup pitch.
02
The sheet that matches the book
Call times, crew, and locations tied to the same people payroll will export. No second roster in a notes app.
03
The vault, not a Dropbox
Permits, insurance, and signed pages with a hash-chained history. If it happened, it is on the record.
04
The wrap that is actually done
A checklist that exists on day one, and a package you can download when the trucks leave.
SCENE 5
Every department. One production.
People, legal, the day, payroll, and the vault — around the same book, not five tools that almost agree.
People & Onboarding
Crew onboarding, role assignment, and identity continuity from prep to wrap.
- Track onboarding sessions and completion states by production.
- Standardize role templates for faster crew setup.
- Preserve person identity across episodes and seasons.
Deal Memo Engine
Create, validate, and manage deal memos with integrated digital signatures.
- Production-scoped memo workflows reduce context switching.
- Real-time validation catches missing data before approvals.
- Version-safe structure supports legal and payroll handoff.
Compliance & Preflight
Operational guardrails that surface risk before shoot day and before payroll.
- Run preflight checks as part of daily production rhythm.
- Centralize approvals and compliance evidence in one place.
- Automated flagging for union-rule violations.
Call Sheets & Daily Ops
Manage daily execution against the same source of truth used by legal and payroll.
- Link call-sheet operations directly to production context.
- Keep schedule decisions visible to downstream functions.
- Dynamic distribution lists and delivery tracking.
Knowledge & Library
Centralized repository for institutional knowledge, permits, and news.
- Searchable permit requirements by jurisdiction.
- Studio-wide news feed for regional production updates.
- Reusable document templates and operational playbooks.
Payroll & Payments
Move from production activity to payroll-ready outputs with less manual cleanup.
- Production-level payroll exports support operational handoff.
- Capture payment tracking in the same system as compliance.
- Direct mapping to ADP, Cast & Crew, and Paychex.
Vault & Audit
Keep critical documents and operational history in a defensible record system.
- Tamper-evident, hash-chained document storage.
- Access audit trails by production without rebuilding context.
- Support retention and review workflows for stakeholders.
Enterprise Security
Advanced workspace controls and identity management for large studios.
- SCIM & SAML SSO for automated user provisioning.
- Granular permission sets and production-level scoping.
- Advanced document retention and deletion policies.
SCENE 6
Built to keep the day honest.
Schedules, margins, and reputations fail in the gaps between tools. This closes those gaps.
Catch it before call time
Missing deals, open onboarding, and meal-window risk show up before the day starts — not in a 2am email from payroll.
Legal, the AD, and accounting read the same page
One production record. No reconciling three spreadsheets that all say they are current.
The file is already the file
Approvals, versions, and wrap live in the work. You do not rebuild a package when someone asks for the trail.
Indie slate or studio lot
Start with one show. Keep the same book when the slate gets crowded.
SCENE 7
Priced like a production, not a platform.
Indie first. Studio when the slate needs it. Checkout is not wired yet — sales still takes the call.
Try it first
Free
For producers who want to test Backlot Office on one real project before upgrading.
$0/monthbilled annually
- 1 active production
- 2 admin seats
- Crew onboarding
- Deal memo draft storage
- Basic call sheet tools
- Basic document vault
- Limited audit history
- Community/email support
- Backlot Office branding included
Best for indie teams
Indie
For indie producers, small studios, shorts, commercials, documentaries, and micro-budget teams running more than one project at a time.
$99/monthbilled annually
or $129/month billed monthly
- Up to 3 active productions
- Unlimited archived productions
- 5 admin seats
- Unlimited crew records
- Crew onboarding
- Deal memos & Call sheets
- Compliance preflight & Legal vault
- Basic audit history & payroll exports
- Email support
Best value
Producer
For production companies managing a steady slate of projects.
$249/monthbilled annually
or $299/month billed monthly
- Up to 8 active productions
- 15 admin seats
- Unlimited crew records
- Advanced payroll exports
- Reusable production templates
- Vendor and document tracking
- Production dashboards
- Advanced audit history
- Priority email support
For growing teams
Studio
For growing studios, agencies, and production groups that need repeatable operations across departments.
$699/monthbilled annually
or $899/month billed monthly
- Up to 25 active productions
- 40 admin seats
- Advanced compliance workflows
- Approval routing
- Department dashboards
- Payroll and wrap package exports
- Audit exports
- Onboarding support
Custom governance
Enterprise
For networks, streamers, large studios, and global production groups with advanced governance requirements.
Custom
- Unlimited active productions
- Unlimited archived productions
- SSO/SAML & SCIM provisioning
- Custom retention rules
- Security configuration support
- Custom workflows & integrations
- Dedicated onboarding
- SLA support
Available Add-ons
Extra active production$29/month each
Extra admin seat$9/month each
Advanced payroll export pack$49/month
Advanced compliance templates$39/month
White-label production portal$79/month
Priority support$99/month
Data migration and setup$299 one-time
Frequently Asked Questions
Can indie teams run more than one project?
Yes. The Indie plan includes up to 3 active productions because small teams often run shorts, commercials, docs, and development projects at the same time.
What counts as an active production?
An active production is a project currently being managed in Backlot Office. Archived productions do not count against your active production limit.
Can I archive old productions?
Yes. Paid plans include unlimited archived productions, so your records stay organized without forcing you to delete past work.
Can I add more productions without upgrading?
Yes. Extra active productions can be added for $29/month each.
Is Backlot Office only for large studios?
No. Backlot Office is built to support indie teams first, then scale into studio, network, and enterprise workflows as production volume grows.
Do I need a contract?
Free, Indie, Producer, and Studio plans can be self-serve. Enterprise plans use a custom annual agreement.
Can I change plans later?
Yes. Teams can upgrade as production volume, crew size, and governance needs grow.
END CREDITS
Built for the people already on the call sheet.